Event Expression of Interest Form - Urban Green Newcastle

Applicant Details

Applicant Name *

Applicant Job Title *

Organisation Name *

Street Address *

Number of house, building, suite, etc

City

State/Province

ZIP / Postal Code

Country

Contact Number *

Email Address *

Website

Social Media Handle(s)Please provide the social media handle(s) for the event and/or your organisation.

Please provide information on previous experience you or your organisation has in delivering similar types of events.

Event Details

About the Event

Event Title *

Event Description *Please provide as much detail as possible about the event that you're looking to hold.

Provide a brief history of the event(if applicable)

How many years has this event been held previously?(if applicable)

Preferred Location *The Events Team can assist in recommending locations or providing site maps.

Will there be amplification as part of the event? *

YesNoComplete this section if your event has any amplified sound or other elements that will be louder than general crowd noice (e.g. speakers, bands, drums, PA systems, horns, starter pistols etc.) A noise management plan may be required.

Will there be regulated entertainment i.e. performance of a play, exhibition of a film, any playing of recorded music, performance of dance, boxing or wrestling entertainment, performance of live music? - if yes, please specify.

Will the event be ticketed? *YesNo

Dates and Times(Please enter your preferred dates and times, if known)

Event Start Date

Event Start Time

Hours

Minutes

Event End Date

Event End Time

Hours

Minutes

Is the event date flexible? *YesNo

Alternative Date(s)

Please provide details below: *

Is this a one off event, recurring event or annual event?One offRecurring (weekly/monthly etc)Annual Event

Please provide details:If annual, please include the number of years you would like to apply for.

Audience

Estimated Attendees *

Estimated Staff/Stewards *

Entry Fee(s)

Adult (£) *

Child (£) *

Concessions (£) *

Other Participant Charges(if applicable)

Road Closures

Which roads will need to be closed?(if applicable)

Food and Drink

Are you selling or serving food and drinks? *YesNo

Please provide details: *

Will alcohol be served at the event? *YesNo

Will any food outlets use gas? *YesNo

Please provide details: *

Environmental Impact

The following section is in place to identify the potential impact your event may have on the environment. Please note that each question is mandatory and details of your event must be provided in full.

Reducing Plastic ConsumptionUrban Green Newcastle is committed to reducing the amount of plastic used at all events by identifying alternatives to single-use plastic, reusing plastic wherever possible and ensuring that recycling facilities are provided. Please use the following section to outline how you will address this through your event.

What plastic items will be used at your event? *

Which single-use plastics will you be using, and what alternatives have you considered? *

How are you looking to reduce, minimise or avoid single-use plastic? *

What procedures do you have in place to dispose of single-use plastic?

Waste ManagementIn the following section, please assess and give details on the type of waste that will be generated as part of your event, both from catering and food production and from participants. Please include how this will be managed in order to ensure participants are able to follow the ethos of ‘Reduce, Reuse, Recycle’.

Please identify how you will manage your waste in order to maintain a refuse free area: *

What other recycling measures do you have in place for disposing of waste – cardboard, food etc.? *

Direct Environmental ImpactIn the below section, please establish the direct environmental impact of your event. This could include pollution from generators, other chemicals used or noise.

Please set out any direct impacts on the environment, and the measures you have put in place to avoid or minimise them: *

TransportUrban Green Newcastle would like to support and encourage the use of public transport, walking or cycling as alternatives to private car use. Please use the following section to explain how you may be working towards incorporating this scheme into your event.

How are you and those attending the event travelling to the venue? *

How will you be encouraging participants to choose an eco-friendlier method of transportation *

Fundraising & Fees

Fundraising

Is your organisation registered as Not for Profit? *YesNo

Will this event be raising money for a Not for Profit?YesNo

What charity or community group/s are you raising funds for? *

How much money do you expect your event to raise for the charity? *

What percentage goes directly to the charity? *

How are funds raised? *

Direct DonationTicket SalesIndividual fundraisingOther(please tick all that apply)

Please provide details:

Fee OfferAs a guide, hire charges typically range from 80p - £2.50 per head of capacity per event day. This will depend on the type of event, capacity and whether it is a community or commercial event and is subject to a minimum hire charge per event day. There is an additional charge for rig and de-rig days which is typically £250 per day.

Fee Offer (per event day)Please refer to our Rate Card for guidance.

Fee Offer (total)(including additional set up/de-rig dates)

Documentation

We require your Public Liability Insurance, Event Management Plan and Site Plan to consider your application.

Public Liability Insurance

No file chosen

Event Management Plan

No file chosen

Detailed Site Plan

No file chosen

Reference

Event Name *

Event Date *

Organisation Name *

Referee Name *

Referee Position *

Referee Phone Number *

Referee Email Address *

Declarations

I have read the key information and relevant documentation and accept the conditions for events. *

Yes

I am an authorised person to apply for the Event Permit and all information in this application is true and correct. *

Yes

I agree to comply with all UGN terms & conditions and all relevant legislation. *

Yes

All details provided are accurate and this event will be organised and managed as described unless advised otherwise by the UGN and/or Newcastle City Council Safety Advisory Group. *

Yes

I understand that this Event Expression of Interest does not constitute event approval. *

Yes

Will there be amplification as part of the event? *

Will you be using the following on site?

Does your event include any of the following:

How are funds raised? *

I have read the key information and relevant documentation and accept the conditions for events. *

I am an authorised person to apply for the Event Permit and all information in this application is true and correct. *

I agree to comply with all UGN terms & conditions and all relevant legislation. *

All details provided are accurate and this event will be organised and managed as described unless advised otherwise by the UGN and/or Newcastle City Council Safety Advisory Group. *

I understand that this Event Expression of Interest does not constitute event approval. *